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Heritage Collections - Decant Facilities Project Manager

London, United Kingdom, £ £ - Annual Annual, Permanent


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Background and Context of the Role

The Palace of Westminster Heritage Collections consist of six collections:

  • Three are Bicameral under the care of the In-House Services, via the Curators Office (Works of Art, Furniture and Decorative Arts, Architectural Fabric Collection).
  • Two are Libraries (House of Lords and House of Commons)
  • The Parliamentary Archives (HOL, but bicameral service)
A further stakeholder is the Architecture & Heritage Team (Strategic Estates).

An integrated delivery model for the programme is being developed - success for the stakeholders and the R&R programme are dependent on all parties acting as delivery partners (which may require a partnership agreement):

1. R&R programme

2. AAP programme
3. Parliamentary Decants programme
4. Collection Teams (IHS)
5. Architecture & Heritage Team (Strategic Estates)
6. Other Parliamentary Groups eg PEG

Stakeholder Management, Interface Management and Communication are critical to the success of the programme, and perhaps to greater extent than other parts of the R&R Programme.

Whilst the Collections are not Statutory listed they are integral to the sense of place and the Palace of Westminster\'s status as a World Heritage Site. The programme risk to Parliament\'s reputation is high, both in the care and management of the collections during and post decant and the assurance to R&R Construction Start (decant of the collections is on the critical path).

Job Summary and Objectives

The work of the Heritage Collections Programme is to deliver and manage the activities required aligned to the current Programme WBS (still in development), which consists of 3 separate sub-programmes:
  • Heritage Decant/ Recant
    • Preparation Programme
    • Decant Design & Build (incl Property search)
    • Moves Logistics Planning and Delivery
  • Heritage Design Interface
    • Palace
    • QE2
    • Digital twin
  • Collections Care*
    • Strategy & Vision
    • Business Change programme
    • Strategic case (Benefits)
    • Standards & Policies
    • Collections Assessment
    • Conservation Programme
    • Public Engagement Programme
    • Skills Training Programme
    * Delivery Accountability lies with the Collections Teams and the Parliamentary Heritage Strategy Group, but R&R may facilitate implementation in part or full (to be agreed at OBC)

    Key Accountabilities

    The post holder will be accountable for all management aspects of the Heritage Collections Decant Facilities aligned to the developed WBS and scope:
    • Safety
    • Scheduling
    • Quality and Assurance
    • Cost Management and Procurement
    • Project Controls and Reporting
    The Heritage Collections Decant Facilities Project Manager (HC-DF PM), on a day to day basis, will report to the Heritage Collections Programme Manager.

    Key Responsibilities Deliverable - Decant Facilities PM
  • Support the delivery of Pilot Project and Learning Outcomes for Main Decant
  • Develop Resourcing Schedules
  • Develop the Detailed Supplier Procurement Schedule (Consultants and Contractors)
  • Procurement of Consultants, including Contract Execution and Contract Administration (with others within R&R or Parliament)
  • Development of the Decant Facilities Project Management Plan, in alignment with the R&R Heritage Collections PMP and the R&R PEP as may be updated.
  • Develop and update L1-L4 Schedules, including forecasting and monitoring progress, with R&R PMO
  • Develop HC-Decant Facilities Project Risk register and update monthly, with R&R PMO
  • Develop HC-Decant Facilities Project Cost Plans and update monthly, with R&R PMO
  • Support preparation of Heritage Collections Monthly PPR Report, including data and presentations
  • Manage HC-Decant Facilities Project Change Control, including R&R Programme Assurance Panel Submissions
  • Develop HC-Decant Facilities Stakeholder Management Plan and CRM updates
  • Develop HC-Decant Facilities Design interface schedule including assumptions and constraints
  • Development of HC-Decant Facilities Design Briefs and User Requirements with Stakeholders (for Decant delivery only)
  • Coordinate HC-Decant Facilities Project Delivery Strategies with the Decant Preparation Project and the Decant Moves Project
  • Development of feasibility and concept design options for HC Decant Facilities (through to RIBA 2), including supporting property / site searches with Parliamentary Stakeholders.
  • Develop Project Plan for decant including coordination with other programmes and procurement of suppliers to engage early (to develop robust costs and schedule) through Options with Supplier lead design from RIBA 3 stage onwards.
  • Support delivery and preparation of Outline Business Case(s) by others.
  • Interface and coordinate with other R&R Programmes and PMO office to identify interdependencies
  • Support the development of the \'Digital Twin\' and BIM data transfer with EMu
  • Support R&R Programme Learning Legacy & achievement of the Strategic Themes and Goals.
  • Support Development of Skills and Training programme offered by the Heritage Programme (by others)
  • Promote \'Culture of Safety and Wellbeing\' across the Programme
  • Support R&R Communications and Public Engagement Strategy
  • Support the establishment of the Programme Governance Boards / Project Boards
  • Provide periodic reporting and presentations to R&R programme Boards, Project Boards and Heritage Strategy group as required.
  • Management Responsibility

    None at present, but may evolve once project scope and resourcing requirements are understood. Once the Management Plan has been developed for OBC, PM assistants may be required. The PM would be involved in future recruitment, including drafting job descriptions.

    Stakeholder Management and Relationships

    The HC-Decant Facilities PM will interface and engage with the key stakeholders and other programmes (identified above) developing the following for their project aligned with HC Programme and R&R Programme Strategies:
    • RACI aligned to an agreed Heritage Collections Programme WBS and deliverables
    • Stakeholder Management Plan, including updating of the CRM
    • Contribute and support the development of the MOU with stakeholders (or other relationship agreement formats as determined at Programme level)
    • Chartered Construction Professional eg RIBA, RICS, CIOB etc
    • Project Management Experience across full project cycle, but specifically design and operational handover stage
    • Design and delivery of buildings projects of comparable scale and typology c £15-20m
    • Client facing roles, with Operational and Stakeholder Experience
    • Presentational and communication skills, written and oral.
    • Resilient and Self-Reliant but equally a team player
    • Influencing and Persuasion skills
    • Ability to multi-task and prioritise workstreams
    • Contract administration experience and appreciation of risks associated with different contracting routes - NEC, JCT etc
    • Awareness and Sensitivity to Stakeholder concerns, including the historical significance of the collections
    • Previous experience within historical or cultural institutions or buildings,
    • Previous experience of operational decant programmes
    • Major Programme Experience across at any stage of the project cycle
    • Construction and/or Logistics Experience
    Location & Security
    • This post will be located on the Parliamentary Estate, Westminster, London (office location likely to change within the Estate).
    • Post holder will have successfully completed pre-employment checks, including security vetting to Counter Terrorist Check (CTC) level unless otherwise specified.
    Our Culture

    At Jacobs we see safety differently - we strive to go \'BeyondZero\' by putting the health, safety and well-being of our employees first in everything we do.

    We are committed to equality across our business and we work with external organisations such as STEM, WISE (Women in Science & Engineering) and Stonewall. We are also Disability Confident Committed ; therefore, we guarantee to interview all disabled applicants who meet the minimum criteria for a vacancy.

    We encourage applications from candidates looking for flexible working or reduced hours\' contracts..... click apply for full job details

    Job Details

    Wed, 11 Sep 2019 13:33:37 EST
    Not Specified
    London, United Kingdom
    £ £ - Annual Annual